Patient Care Coordinator-(Medical Intake)

Job Summary Best Office Staff is seeking a compassionate and detail-oriented Patient Care Specialist to join our team. This role is critical in ensuring a positive experience for our patients from their first interaction with the clinic through their ongoing care. The ideal candidate will have a strong commitment to exceptional patient service, excellent communication skills, and an ability to thrive in a fast-paced, patient-centered environment. Responsibilities - Patient Interaction: Greet and check in patients with a friendly, welcoming demeanor. Guide them through the intake process, answer questions, and ensure they feel comfortable. - Scheduling Appointments: Efficiently schedule and confirm patient appointments, ensuring minimal wait times and optimal clinic flow for both eye care and aesthetics services. - Patient Records: Maintain and update patient records accurately, ensuring confidentiality and compliance with HIPAA standards. - Insurance Coordination: Verify insurance eligibility for eye care services, handle prior authorizations, and assist patients with insurance-related questions. - Billing and Payments: Assist with billing inquiries and payments for both eye and aesthetics services, explaining costs and insurance coverage where applicable. - Communication: Serve as the main point of contact for patients, responding to phone calls, emails, and messages promptly. - Pre-Visit Preparation: Prepare necessary forms and documentation for patient visits in both departments and ensure that all pre-visit requirements are completed. - Patient Education: Provide basic information to patients about eye health, aesthetics procedures, and follow-up care instructions, as directed by the clinical professionals. - Post-Treatment Assistance: Provide patients with aftercare instructions for aesthetics treatments and eye care procedures, ensuring they understand recovery steps and product usage. - Product Sales Support: Assist with the sale of recommended skincare products, eye care products, or cosmetics, explaining benefits as advised by the clinic specialists. - Team Collaboration: Work closely with clinical staff in both eye care and aesthetics to ensure seamless patient care and clinic efficiency. Qualifications - Education: Medical Background is a plus - Experience: Minimum 2 years of experience in a healthcare or customer service setting, preferably in an eye clinic, aesthetic clinic, or similar medical environment. - Skills: - Strong English communication and interpersonal skills. - Proficient in medical scheduling software and basic office software (e.g., Microsoft Office). - Detail-oriented with the ability to multitask in a busy clinical environment. - Knowledge of insurance verification and billing processes is preferred. - Bilingual skills (especially in Spanish) are a plus. Key Competencies - Empathy and Patience: Show compassion and understanding towards patients, especially those who may be anxious about their appointments or treatments. - Problem-Solving: Ability to address patient issues proactively and work collaboratively to resolve them. - Organizational Skills: Maintain patient records and appointment schedules accurately and efficiently. Device Requirements: - Processor: Intel iCore 5, Ryzen 5, or higher - RAM: 16GB or more - Setup: Dual Monitor - Accessories: Noise-canceling headset & camera Salary: TBD

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